Certification Audit Program

For every client post registration and contract review an audit program is generated by a technical coordinator.

IBP follows a three years certification cycle with a minimum of following assessments to be covered as a part of every audit program.

  • Adequacy review
  • Stage I Audit
  • Stage II Audit
  • 2 Surveillance Audits (Once every year)
  • Re-certification (If client is retained for next cycle)

All Audit Plan and Schedule are approved by any member of EC or Director and reviewed by MD on a sampling basis. The audit program is communicated to the audit client and consensus is taken from them regarding the program.

Depending on the scope, Objective, criteria and EA code, the number of man-days is selected for the audit client. While selecting number of days IAF Mandatory Document number is considered and as per the Procedure of Audit Time Calculation.

Depending on the factors mentioned above, an Audit team is selected which includes Audit team leader and auditor. If required, a Technical Expert is also selected if the auditor is not technically competent.

Document review is done by the Audit team leader to check the readiness of the Management system and provide the clearance for the audit plan. If the auditor feels appropriate, he can club document review with stage 1.

Stage-1 Executed as per plan and if required follow up audit is also considered for planning.

Auditor initiates CAR based on findings of Stage 1 audit.

Stage-2 Executed as per plan considering following parameters: - Opening Meeting - Plant / Facility Tour - Process wise audit Closing meeting.

If the system conforms to the criteria, the Auditor generates the conformance part of the report and the audit kit is sent to IBP for review.

If there are no Major Non conformities during the audit, the following steps will be initiated:

  • Auditor to post recommendation for certification in the closing meeting and initiate CAR for all minor NC's.
  • Audit client initiates CA based on the findings and submits the CAR's along with supporting document to IBP for review.
  • IBP auditor reviews the CAR and forwards to EC for certification decision.
  • For Minor NC – There should be 30 Days of Time Period for Sending the CA Report.

If there are Major Non conformities during the audit, the following steps will be initiated:

  • Recommend a follow up audit and request for CAR.
  • Audit client initiates CA based on the findings and submits the CAR's along with supporting document to IBP for review.Audit client initiates CA based on the findings and submits the CAR's along with supporting documents to IBP for review.
  • IBP auditor reviews the CAR and recommends clearance for follow up audit.
  • For Major NC-There Should be 90 Days of Time Period for Follow up Audit.

Technical Coordinator to plan for follow up audit in coordination with Audit client and Auditor and the audit kit is sent to IBP for review.

If the audit kit is complying, EC recommends for certification. Technical coordinator to courier the copies of Certificate to the client.

Technical Coordinator to circulate the surveillance audit plan at least seven days before the audit.

EC/Director allocates auditor as per auditor selection work instruction.

Auditor executes the audit as per audit plan and evaluates the conformance against criteria.

If the system conforms to the criteria, the Auditor generates the conformance part of the report and the audit kit is sent to IBP for review.

Technical Coordinator to plan for follow up audit in coordination with Audit client and Auditor and the audit kit is sent to IBP for review.

If the audit kit is complying, EC recommends for continuation of certification.

Client processed for Re-Certification post two Surveillance Audits.

If the major non conformity is not closed, Auditor to recommend Suspension and withdrawal process.